While the use of the Internet for sending personal correspondence has been on the rise, when it comes to sending vital or sensitive documents, postal mail continues to be the best option because of the security it provides. Letting your mail courier, however, to simply leave critical business correspondence in your mailbox is definitely not ideal in today’s security-minded world. Certified Mail service is available from the USPS to keep relevant mails secure at all times.
By choosing certified mail, you are then given proof that there was an item presented to the post office for mailing. It also provides a number for tracking and confirmation of delivery online as well as verifying that the item was in fact delivered. As added service, the sender gets back signed notice confirming delivery.
On the other hand, if you will have to go a nearby post office and fill out then affix the certified mail sheets (in case they even have such), you may find it to be an expensive, time consuming, labor-exhaustive and tedious task.
And let’s admit it, your office manager could direct that time into more productive tasks for the company.
This is especially true for large-volume offices, such as law firms or medical practices, which need to distribute certified packets in high numbers each week. If you have to add return receipts to such mix then the process is going to consume additional time. However, there is still things to do after mailing. Imagine the records-keeping involved for the many separate tracking numbers after that.
Do you really have to deal with such hassle and inconvenience? You can simply leave the tedious work to an online postage software package. There are two user-friendly formats of the online postage service – the individual adhesive certified mail labels and another one that is added into handy “print at the same time” envelopes.
Regardless of the type you choose, the postage software will be done with the required details in one easy step when you arrange the envelope, after which either you stick the label directly to the envelope, if not print the details next to the postage in the case of the integrated version. That’s all it takes.
Additionally, the postage software does all the tracking by itself. Need to verify if the envelope has arrived at its location?
All you have to do is to retrieve that envelope’s tracking number from the records section in the software, meaning that you don’t anymore have to dive into a heap of paperwork for that information alone Your PC screen will provide you with all the information you need right then and there.